Control User Access and Set Permission Levels

Make Sure Only the Right People

See Your Company's Sensitive Information.

With advanced user permissions in QuickBooks Enterprise Solutions, you can give your employees access to the information & activities they need to do their jobs – without exposing your data to accidental or intentional misuse.

• Allow or restrict your users to access over 135 individual reports, bank accounts, lists and activities
• Customize each user’s access level to view-only, create, modify, delete, print – or any combination thereof
• View the permissions report to know which users have access to what data

Quickly Set Up Controls... With 14 Pre-Defined User Roles.

Rather than creating roles from scratch and determining which role has what access level, apply any of the 14 pre-defined roles in QuickBooks Enterprise Solutions to your users – and spend less time on set-up. Each pre-defined role template includes a complete set of permissions typical for that role. You may copy and edit each role template and assign any role to any user instantly – or apply multiple roles to a single user. It’s up to you.

	What are the 14 pre-defined user roles in Enterprise Solutions?
Accountant Accounts Payable Accounts Receivable Administrator (NOTE: This role is not customizable.) Banking Finance Full Access Inventory Payroll Manager Payroll Processor Purchasing Sales Time Tracking View-only

Track Changes with the Always-On Audit Trail.

QuickBooks Enterprise Solutions is built with an audit trail that defaults to ‘on’, greatly reducing the time spent investigating changes to QuickBooks files.

• Record transactions that are entered, edited or deleted from the system
• Provide users with controls to protect against employee fraud and detect employee errors
• Protect against fraudulent transactions

Control Is Easy - With Flexible Administrative Levels.

Concerned about allowing too many users to access your important company data? In QuickBooks Enterprise Solutions, you can set up your accountant to be the QuickBooks Administrator, and give them sole access to the accounting functions that impact your data integrity. Your accountant can then delegate lower-level functions – such as setting up new user permissions/roles and company preferences – to your in-house administrator.

So the only person who makes significant changes to your books is the person who should: your accountant.

Find out more about working with your accountant